Abstracts

Abstract Submissions

Please ensure you read the following instructions, terms and conditions before proceeding to the abstract portal.

Download the abstract submission template and write your abstract(s). Save as a separate .doc or .docx file.
Read the terms and conditions below before completing your abstract.
You will be required to enter the following information before uploading the abstract document. We recommend having this ready before accessing the portal:
- an abstract title,
- presentation type (oral or poster),
- authors and their affiliations,
- prize application,
- a short biography of the presenting author for each paper.
Access the Presentation Portal above. Register with your email address and submit a password. Update contact information and then follow the instructions.
You can upload multiple submissions via one log-in. You may access the presentation portal using your email address and password to upload further abstracts until submissions close on 14 September, 2025.
You will receive a confirmation email after submitting your abstract(s). Contact the Conference Managers, should you not receive this email within 24 hours. It may pay to check your junk email folder as well.
Presentation guidelines will be sent to presenting authors upon acceptance of abstracts.

Abstract submission must be made via the presentation portal and in the correct .doc or .docx format using the template supplied. Incorrectly formatted abstracts will not be considered for review, and you will be asked to resubmit.
Abstracts must not exceed 300 words (this applies to the main body of the abstract, but excludes abstract title, authors and affiliations and references).
All abstract content is published as submitted. Ensure you have carefully proofed your document before uploading.
Powerpoint presentations may also be published on the meeting website. It is essential the submitting authors obtain written permission to reproduce graphics and that the sources are acknowledged in the abstract.
Accepted abstracts may be published in the AIC Journal.
All oral and poster presenters are required to register for the meeting. It is expected that oral presenters will present in-person in Kirikiriroa Hamilton.
Oral presentations will be 10 minutes in total, plus 5 minutes of question time.

Should you have any questions about your submission, please contact:

Jo Kelk
p. +64 7 823 1910
e. jo@outshine.co.nz

Outshine Ltd
PO Box 896
Cambridge, New Zealand 3450